Selection Process

Device selection followed a structured, transparent process, guided by frontline input, expert review, and use cases.

1. Hands-on Device Discovery Fairs

Device Discovery Fairs were held, bringing together frontline staff, department leaders and other stakeholders. Multiple manufacturers showcased devices through demonstrations, tutorials, and presentations, allowing participants to see, touch, and compare options while discussing real clinical and operational use cases.

2. Staff Feedback and Survey Results

Following the fairs, attendees shared feedback through a structured survey developed by the Program. Input related to usability, workflow fit, concerns, and needs was carefully reviewed and factored into device decisions — reinforcing transparency and ensuring staff voices were heard and considered.

3. Technical Readiness Working Group Review

The Technical Readiness Working Group reviewed survey results alongside clinical use cases, logistical considerations, and technical requirements. As subject-matter experts, Working Group members applied their collective experience to recommend devices that would work across diverse care environments.

4. Total Cost of Ownership Assessment

Devices were evaluated beyond initial purchase cost. Factors such as battery lifespan, replacement cycles, maintenance needs, and long-term support were considered to ensure selections are financially sustainable over time.

5. Learning from Regional Partners

Recommendations and lessons learned from ONE Health Information Technology Services (ONE HITS) and hospitals in Northeast Ontario — many already live with their devices — helped validate selections and reduce risk.